Woodland Pond Association
Board of Directors Meeting
January 11, 2010
A regular meeting of the Board of Directors of Woodland Pond Homeowners Association is being held on January 11, 2010 The meeting is being held at Woodland Pond Swim and Racquet Club.
Call to Order: President Edd Burleson called the meeting to order at 7:47 pm.
Present: The following Board members were present:
Edd Burleson, President
Ray Walsh, Vice President
Doug Steinberg, Director
Tim Dineen, Secretary
Absent: Beth Ferrara, Treasurer
Approval of Minutes: Edd Burleson moved to approve the 11/16/09
Board meeting minutes. Seconded by Ray Walsh. Motion passed.
Approval of 2010 Budget: Approved by homeowners at 2009 annual meeting.
Treasurer’s Report: Edd Burleson moved to approve the Treasurer’s Report;
seconded by Doug Steinberg. Motion passed.
Unfinished Business: Capital Reserve. Ray Walsh reported that as required by the VPOAA, the level of the Association’s Capital Reserve was reviewed at the end of 2009. The reserve of $24,672 is supporting capital assets of $56,500 (replacement value). Since the Beach Road entrance lights and the irrigation system’s pump and piping have been replaced in the past two years and no other assets will need to be replaced this year, the reserve will be left unchanged. It will be reviewed again at the end of 2010.
Revenue Ruling 70-604, allowing the Association to apply excess revenues to the following year’s budget, was again approved by the members at the annual meeting.
New Business: WPHA DIRECTORS FOR 2010. Doug Steinberg moved to vote on the nominated officers for 2010. Ray Walsh seconded the motion. Motion passed. The Board unanimously elected the following:
Edd Burleson – President
Ray Walsh – Vice President
Beth Ferrara – Treasurer
Tim Dineen – Secretary
Doug Steinberg – Director
The following Board members currently have signature authority for the Association’s Money Market and Checking accounts:
Edd Burleson – President
Ray Walsh – Vice President
Doug Steinberg moved that the following Board member also be given signature authority for both accounts. Tim Dineen seconded the motion and the Board approved: Beth Ferrara – Treasurer.
A motion to expend $2,000 from the median landscape budget for 2010 was made by Ray Walsh. Seconded by Tim Dineen. Motion passed.
Edd Burleson proposed that Ray Walsh invite our property management company to submit a proposal of additional property management duties that they could provide us. The Board would retain oversight. Tim Dineen seconded the motion. Motion passed unanimously.
Shoosmith Corp. has proposed to change the 1997 proffers to allow more trash material to be depositied at their landfill.
The Board is actively exploring how to get more people to take a little time from their busy days to help broaden participation in the affairs of the WPHA. The sense of the Board is that there are many talented people who reside in Woodland Pond whose participation would help to keep this a vibrant, stimulating place to live. With this in mind, Edd Burleson made a motion to try to expand membership on committees such as the Architectural Review Committee. Ray Walsh seconded. Passed unanimously.
Complaint. On December 15,2009 the Association was contacted by the Code Compliance Office of the County’s Planning Department stating they had received a complaint about the size and setback of the Welcome Signs at both ends of Woodland Pond Parkway.
This seemed strange since the signs have been in place for five years and the County ordinannce was carefully reviewed before installation.
After discussions with the County, the Association was informed on December 28, 2009 that the complaint was found to be not valid and that it would not be pursued.
It was concluded by all parties reviewing this distracting complaint that the individual filing it should look for more productive endeavors to pursue.
Our accounting firm made a proposal to provide dues collection services to the Association. The price was reasonable, but the limited scope of the proposal required too much direct involvement by the Association. Ray Walsh made a motion to reject the offer. Edd Burleson seconded the motion. Motion passed – the offer was rejected.
Next Board Meeting: The next regular meeting of the Woodland Pond Association, Inc.’s Board of Directors will take place on 03/15/10 at 7:30 pm, at the Woodland Pond Swim and Racquet Club. Martha Yeager from ACS West will attend the March Board meeting to present additional services that ACS West can provide.
Adjournment: Edd Burleson moved to adjourn the meeting of the Board of Directors at 9:42 pm. Motion passed.
Prepared by: Tim Dineen, Secretary.