WOODLAND POND HOMEOWNERS ASSOCIATION

Minutes of Board of Directors Meeting: Monday, January 26, 2009

Board Members Present

Edd Burleson, President;
Ray Walsh, Treasurer;
Doug Steinberg, Director;
Tim Dineen, Secretary
(Vice President Annette Crews spoke with the Board by telephone when Architectural Review Committee issues came up).

Old Business

Minutes of the Board Meeting of November 17, 2008 were presented. President Edd Burleson moved that they be accepted. They were accepted unanimously.

Ray Walsh reviewed the expenditures of 2008. He compared these expenditures with the 2008 budget, noting that the largest variance involved the replacement of the old garlands used in decorating the Beach Road entrance during the holiday season. It was noted that actual expenditures were close to what was forecasted and that revenues exceeded expenditures by $6,280.69. Ray Walsh thanked one of our residents for volunteering his help in working on the lighting at the Beach Road entrance.

Annette Crews reported that there were three (3) matters that came up that required the involvement of the Architectural Review Committee. One resident was referred to the development corporation in connection with seeking guidance concerning building a single family house on the lakefront. A second issue involved a resident seeking guidance about the use of solar energy panels. It was agreed that this should be looked into as this issue is likely to come up again in the future. One thought was that it would probably require that solar panels not be situated in such a way that they could be seen from the roadway. The last issue involved a resident wanting to know about guidance on installation of garage doors.

Ray noted that there are hundreds of pounds of old records being stored by individuals. It was agreed that we should contact A. C. West company about this because they would have experience through their contact with other home- owner groups. It was agreed by the Board that we would look to them for guidance concerning records management.

The issue was raised at the last meeting by some residents concerning what to do about the deer herd. They felt the herd is getting out of control and some- thing needed to be done because they are causing a nuisance, damaging plants and gardens. There was a lengthy discussion about this. One salient point noted by Ray Walsh who contacted a local game warden about the problem, is that if the herd(s) were to be culled by professional hunters it would not, in all likelihood, solve the problem. The woods are continuous with the state park and other deer would only take their place. The Board also recognized that there are likely to be strong feelings on all sides on this issue, and deferred taking any action at this time.

New Business

Ray Walsh presented proposed additions to the budget this year. Keeping in mind that we again finished this year with a good cash balance, and we would continue to be prudent, the 2009 budget includes efforts to improve on the poor appearance of the median entrance to Woodland Pond on Beach Road. It is proposed to landscape the median with large deciduous and evergreen plantings along the median. This would require about 24 plants. Then in the Fall Junipers could be added. The plants are of the kind that would not require a costly irrigation system and which would only need watering about four (4) times during the first year. The proposed budget includes the cost of this project. Increased funding for other maintenance and street lighting are also included. It was proposed that the 2009 budget be approved as presented. This proposal passed unanimously.

In a somewhat related matter the landscape contractor’s 3 year contract is expiring at the end of this year. He has done a good job and it was agreed that if a reasonable new contract can be agreed upon with the same contractor we should do so. Edd Burleson proposed and the Board approved the effort by Ray to move forward on these issues.

Ray Walsh brought up the issue of having the Board approve the commissioning of Recognition plaques to honor the service of Board members who served the community so well in the past. The cost would be in the $75 to $100 dollar range for each of the 2 plaques. Ray’s recommendation was approved by the Board.

Ray Walsh brought the new Board members up to speed with respect to the status of the Newsletter and the Directory. Doug Steinberg will contact the residents who put these communications together.

Adjournment

The meeting was adjourned at about 9:40 P.M.